Reporting of officers in the office of the board during the lockdown period

Reporting of officers in the office of the board during the lockdown period - Railway Board Order

GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
(RAILWAY BOARD)

Office Order No. 30 of 2020

Sub: Reporting of Officials in Board’s Office during lockdown period

Enclosed is a copy of DOP&T’s OM No.11013/9/ 2014-Esttt.A-IIT dated 23.04.2020 regarding attendance of Officers / Staff during the lockdown period.

2. Attention in this connection is invited to para 3 of Office Order No. 25 of 2020 and also para 2 of DOP&T’s enclosed OM for following the extant instructions in letter and spirit. While preparing the roster /asking Officials below Deputy Secretary level for reporting to Office, the guiding principle should be that only upto 33% Officials and depending on the requirement be called for working from Office and all others who are not being called at Office or are residing at Containment Zones should work from home and be available at all times on Mobile phones and other Electronic means of Communications. Officials below Deputy Secretary level should not regularly be called to avoid crowding in the Office, except in case of exigencies of work.

Latest DoPT order - Maintain 33 percent of employees attendance, roaster & work from home - Central Govt Employees April 24, 2020

3. Further, Officials may be called at staggered timings as stated in para 3 of the enclosed DOPT’s OM.

4. Based on above, if required, separate rosters may be prepared by all controlling Head of the Directorates (PEDs & EDs).

Also check: PIL Filed for Central Government Employees Freezing DA in Supreme Court

(B. Majumdar)
Joint Secretary/Railway Board

No. 2020/O0&M/9/1
Dated:- 24.04.2020

Source: Indian Railways

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Latest DoPT order - Maintain 33 percent of employees attendance, roaster & work from home - Central Govt Employees

Latest DoPT order - Maintain 33 percent of employees attendance, roaster & work from home - Central Govt Employees

Latest DoPT Orders 2020

Accordingly, correct Roster Can be drawn up by the Heads of Department. Needless to say, officials / staff employed at home on a specific day should always be accessible by telephone and electronic means of communication

F. No. 11013/9/2014-Estt.A-III
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
Establishment A-III Desk

North Block, New Delhi.
Dated the 23 April, 2020

OFFICE MEMORANDUM

Subject:- Preventive measures to contain the spread of COVID-19

The undersigned is directed to refer to O.M of even number dated 17th March, 2020 on the above-mentioned subject. The Ministry of Home Affairs (MHA) vide its Order dated 15.4.2020 has now extended the nationwide lockdown till 3rd May, 2020 to contain spread of Coronavirus in the country and has issued the consolidated revised guidelines for strict compliance. Para 18(ii) of these consolidated revised guidelines, inter-alia, provide that all officers of the level of Deputy Secretaries & above are to function with 100% attendance while 33% of the remaining officers/staff are to attend offices as per requirement.

Also check: No DA/DR & No Arrears to Central Government employees till July 2021

2. The spirit of the guidelines is that crowding in the offices may be avoided and safe social distancing norms may be maintained. It is, however, seen that in some Ministries/ Departments, more than 33% of officials /staff below Deputy Secretary level are being called to offices. This might lead to undesirable crowding in the office jeopardizing the preventive measures in place for containing the spread of COVID-19.

3. It is reiterated that guidelines for attendance for officers/staff at levels below Deputy Secretary, be strictly followed. Heads of Departments (HoDs) may also direct their officers/staff to attend office in staggered timings to further avoid crowding in offices/work spaces. As suggested vide O.M. of even number dated 19th March, 2020, the staggered timings may be as follows :-

(a) 9.00 am. to 5.30 p.m.
(b) 9.30 a.m. to 6.00 p.m.
(c) 10 a.m. to 6.30 p.m.

Suitable Roster May, accordingly, be drawn up by the Heads of Department. Needless to say that officials/ staff working from home on a particular day should be available on telephone and electronic means of communications at all times. They should attend office, if called for any exigencies of work.

Sd/-
(Umesh Kumar Bhatia)
Deputy Secretary to the Govt. of India

Source: DoPT

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Attendance report during lockdown from 20th April to 3rd May, 2020

Latest Central Government Employees News Today

Attendance report during lockdown from 20th April to 3rd May, 2020 – COVID-19

F.No. C-35021(1)/MF.CGA/ ADMN/2020/ 2006
O/O CONTROLLER GENERAL OF ACCOUNTS
MINISTRY Of FINANCE
DEPARTMENT OF EXPENDITURE

NEW DELHI,

Dated: 21.04.2020

OFFICE MEMORANDUM

Subject: Attendance report during lockdown ( 20.04.2020 to 03.05.2020) - reg.

With reference to the Ministry of Finance, D/o, D/o Expenditure OM No. A- 60011/21/2019-Ad.J dated 20.04.2020, all Jt. Controller General of Accounts are requested to arrange to provide attendance statement in respect of their verticals, in the following format so that a compiled report could be sent to M/o Finance:

Sl. No.

Unit / Section Name

Name of Officers/ Officials

Designation

Attendance statement may be sent to Administration positively by 1.00 P.M. on every working day at admn3-cga[at]gov.in.

Also read: Exemption to employees to mark biometric attendance in Aadhar Based Biometric Attendance System (AEBAS)

Attendance statement for 20th and 21st April 2020 may however kindly be sent by 3.30 P.M. today for onward submission of compiled report.

Also check: Request for relaxation in compassionate appointment – Deaths due to COVID-19

Sr. Accounts Officer (Admn)

Via: Central Government Employees News

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MHA Order - Preventive Measures to contain the spread of (COVID-19)

MHA Order - Preventive Measures to contain the spread of (COVID-19)

AN/I/Covid-19/2020

OFFICE OF THE PR. CONTROLLER OF DEFENCE ACCOUNTS (PENSIONS)
DRAUPADI GHAT, ALLAHAI3AD - 211 014,

Dated 17.04.2020

IMPORTANT CIRCULAR

To,
The All Group Officers / Officer in-charge Section, (Local)

Sub : Preventive Measures to contain the spread of (COVID-19).

As per directions issued by the Govt. of India, Ministry of Home Affairs (MHA), New Delhi Order
No.40-3/2020-DM-l(A) dated 15.04.2020: and Ministry of Defence, Office Order F.No.A-50024/01/2020-D (Estt.I/Gp.1) dated 15.04.2020, the CGDA I- IQrs Office, Delhi has issued guidelines vide their letter No.AN/III/3012/ Circular No.VIII dated 16.04.2020 (available on the CGDA website) for strict implementation of the revised consolidated guidelines during the lockdown period which will continue to be remain in force upto 3rd May 2020.

2. In view of the above, the Office will remain open without any restriction during the lockdown period w.e.f. 20.04.2020 subject to compliance of all instructions contained in the said Order of the MHA. All the Group Officers and Officer in Charge of Sections will ensure that the above instructions are followed scrupulously. In this regard necessary instructions in addition to the above guidelines are enclosed as Annexure-I.

3. While opening the Office w.e.f. 20.04.2020, it may be ensured that working hours for all employees who attend office should be staggered, therefore, suggested that two rosters of employees may be formed and asked to attend office as per the following timings in such a manner that 50% of employees attend office in 1st Shift and 50% in 2nd Shift:- a. 9.00 a.m. to 5.30 p.m. b. 10.30 a.m. to 7.00 p.m.

Necessary precautionary arrangements for disinfection of office premises, availability of sanitizers etc have been made for employees.

Encl. Annexure I

(Navpreet Kaur)
Jt.CDA(AN)

Annexure-I

NECESSARY INSTRUCTIONS

1. Large gathering or meeting i.e. more than 3-4 persons even during tea break must be avoided.
2. Work places shall have a gap of one hour and will stagger the lunch breaks of staff to ensure social distancing.
3. Pan Masala, Gutkha and Spitting at work place and in office premises is strictly banned and Rs.500/- fine will be imposed if anyone found doing so.
4. In case any employee is unwell, has dry cough, difficulty in breathing etc, he/ she or his/ her colleagues should immediately bring it to the notice of administration through Welfare Section.
5. All the Officers and Staff are advised to download the Arogya Setu App.
6. Sections are advised to ensure seating at least 6 feet away from each other.
7. It is advised to use staircases in place of lifts.
8. Norms of social distancing as issued by the Govt. of India may be followed.
9. All the officers and staff are requested to co-operate with thermal scanning arrangement at entry points of the office of the PCDA(P) and follow social distancing norms during thermal scanning process.

Sr. Accounts Officer (AN)

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Regularization of absence period of officers / staff due to lockdown w.e.f. 25th march 2020

Regularization of absence period of officers / staff due to lockdown w.e.f. 25th march 2020

Officers / Staffs who have not been able to resume duties following the completion of the approved leave period due to the suspension of Train Road Communication during the lockout period shall be treated as Special Casual Leave.

EAST COAST RAILWAY
Office of the Principal Chief Personnel Officer
Rail Sadan, Mad Floor, Bhubancswar-781017

No. ECoR/ Pers/ COVID-19 /Bills

Date: 07.04.2020

All PHODsCHODs
DRM/ECoR- SBP/AVAT/KUR
CAO 'Con/ BBS, CWM'CRW/MCS
All Concerned
East Coast Railway

Sub: Regularization of absence period of officers / staff due to lockdown w.e.f. 25.03.2020.

In view of complete lockdown of 21 days announced by Govt. of India, effective all over India w.e.f. 25.03.2020 on account of spread of pandemic COVID-19, a number of officers / staff of this Railway who proceeded on sanctioned leave/ HQ leave/ Duty may not have been able to return to their respective place of duty owing to interruption of train service and road communication etc.

1. Therefore. in terms of Para 7.9 of Master Circular No. 10 of Railway Board, following instructions are issued for guidance:

TYPES OF LEAVE ADMISSIBLE: Leave Rules - CCS (Leave) Rules, 1972

• Officers staff who could not assume duty after completion of sanctioned leave period, due to suspension of Train Road Communication during the lockdown period, their over-stay is to be treated as Special Casual Leave. Similarly,in case of staff who were on HQ Leave permission as on 25.03.2020, their absence from HQ during lockdown period may be treated as Special Casual Leave.
• Staff who proceeded on duty prior ta 25.3.2020 bur could not return to their respective HQs, due to suspension of Train Road communication during the lockdown period, such forced halts period to be treated as on-duty.

2. Officer Staff who arc above 50 years of age and having underlying conditions i.e. Diabetes, Respiratory problem, Renal Diseases and other life-threatening illness may be granted Commuted leave without insisting on RMC for a period up to 4th April vide Railway Board’s Lr.No. E (P&ADI- 2020 /CPC/LE-3 dated 23.03.2020.

3. Officer staff who have been advised for quarantine by the competent authority, their salary may be drawn for the period. However, regularization of the said period will be decided later in due course.

4. Keeping in view the present scenario, the following guidelines / instructions are to be followed by all Bill compiling officers / staff of this Railway :

Check this : 7th Pay Commission Leave Rules

• Salary / Stipend for April. 2020 may be drawn for off existing regular Employees / Apprentices Trainees irrespective of their presence / absence on duty during the lockdown period, except those who are unouthorisedly absent from their duties since long (unauthorized absence prior to 25.03.2020). Over-payment found, if any, will be adjusted in the regular salary of May. 2020 or later.
• List of such employees who were on sanctioned leaves/ on duty/ home quarantined / under Quarantine should be prepared by respective Bill sections Unit in charges and should be sent through the Master Roll and also brought to the notice of respective controlling officers.

This order is provisional and subject to further order guidelines of Railway Board that may be issued in this regard.

This has approval of PCPO.

(R.N.A. Parida)
Chairman / RRC-cum- Dy. CPO/ IR&W
For Principal Chief Personnel Officer

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Entitlement of Mileage allowance in addition to Conveyance Allowance during COVID-19 Lockdown

Incentive use of own transport, following a mileage allowance, may be given to officers and staffs to make critical services from office in compliance with their controlling officers roster/orders

Employees Provident Fund Organisation MES
(Ministry of Labour & Employment, Govt. Of India)
Head Office

Bhavishya Nidhi Bhawan,
14- Bhikaiji Cama Place,
New Delhi- 110066

HRD/1(71)2014/Misc./Pt. II

Subject: Entitlement of Mileage allowance in addition to Conveyance Allowance during COVID-19 Lockdown - regarding.

As you are aware, the services of EPFO have been brought under the essential services in public interest and it calls for skeletal attendance of officers and staff at various offices for carrying out the requisite functions. As public transport is not available during the lockdown declared by Central Government on account of COVID-19. Officers and staff may be required to use their own vehicles for coming to office to perform essential duties. Accordingly, in order to incentive's usage of own conveyance, following mileage allowance may be provided to officers and staff attending office to render essential services from office in accordance with roster/orders of their controlling officers.

• Mileage allowance will be admissible for Two / Four-wheeler vehicles used and at the corresponding rates (as being used to regulate TA bills) specified by competent Government Authorities where office is located.
• Distance will be counted by shortest route in accordance with Google Maps from office to declared place of residence as per service book of concerned officials multiplied by 2.
• Officials will give only one consolidated self-certified bill for claiming above Mileage allowance within 30 days of lifting of lockdown orders by Government of India.
• Officials using staff car or car hired by office wouldn’t be entitled tor above Mileage Allowance.
• Above mileage allowance will be admissible in addition to Transport Allowance payable under FR&SR.
• Authorities empowered to pass TA Bills as per delegation of financial powers will be competent to pass above bills.

[This issues with the approval of CPFC]

Also check: 7th CPC List of allowances along with modifications as approved by the Government of India: Appendix I of Gazette Notification

Yours faithfully,

Sd/-
(Naveen Juneja)
Regional PF Commissioner (HRD)

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Apprentices will continue to get their full stipend during COVID-19 Lockdown

Apprentices will continue to get their full stipend during COVID-19 Lockdown

Press Information Bureau
Government of India
Ministry of Skill Development and Entrepreneurship

31-March, 2020

"Apprentices will continue to get their full stipend during COVID-19 Lockdown": Dr MahendraNathPandey

• All establishments shall pay full stipend as applicable to the apprentices engaged under both designated and optional trade
• Reimbursement of stipend to establishments under NAPS shall be paid by the Government for the lockdown period as per the NAPS guidelines

As a part of the Government’s commitment to fight the spread of the Novel Coronavirus (COVID-19) and fully support the public, the Ministry of Skill Development and Entrepreneurship (MSDE) today notified all the establishments under designated and optional trade to pay full stipend to apprentices engaged with them. Additionally, reimbursement of stipend to establishments under National Apprenticeship Promotion Scheme (NAPS) shall be paid by the Government for the lockdown period as per the NAPS guidelines.

Apprentices Act, 1961 and the Apprenticeship Rules under it state that if a trade apprentice is unable to complete the period of apprenticeship training due to strike or lockout or layoff in an establishment where he is undergoing training and is not instrumental for the same, the period of his apprenticeship training shall be extended for a period equal to the period of strike or lockout or layoff, as the case maybe, and shall be paid stipend during the period of such strike or lockout or layoff or for a maximum period of six months, whichever is less.

Dr.MahendraNathPandey, Union Minister of Skill Development and Entrepreneurshipexpressed his views and shared, "This is the time when we all need to come forward and support each other completely. Even our honourable Prime Minister, Shri. NarendraModi appealed to businesses to act with empathy. And with this, we have decided that we will not let the morale of the country’s productive youth to be let down and will support them in every way possible. In view of this, we will ensure that apprentices continue to get their stipend during COVID-19 lockdown. I would also like to state that all the establishments have shown full commitment in this regard and are cooperating with the Government for the smooth delivery of services in a critical time like this."

Apprenticeship has been recognized as an effective way to empower young people to smoothly shift from school and college to work whilst at the same time improving links between industry and training institutions. The National Apprenticeship Programme plays a large part in the task of up-skilling India’s workforce, offering the opportunity to share costs among different parties (employers, individuals and the government) and to involve governments, employers and workers in partnership. Apprenticeship is a win-win situation both for industry and youth in coming together to help make the vision of ‘Skilled India’ a reality in future

Source: PIB

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Functioning of Government Expenditure System during the operation of preventive measures to contain the spread of COVID-19

Payment and Accounts Offices and other payment offices shall remain open throughout working hours. The absence of staff shall not be a cause for any delay or inability of the payment and accounting systems to work.

F.No.23 (4)/E.Coord/2020
Government of India
Ministry of Finance
Department of Expenditure

North Block, New Delhi
Dated : 23.03.2020

OFFICE MEMORANDUM

Subject: Functioning of Government Expenditure System during the operation of preventive measures to contain the spread of COVID-19.

Attention is invited to DOPT OM No 11013/9/2014-Estt- (A-III) Dated 22.03.2020 regarding preventive measures to contain the spread of COVID- 19.

2. In the present situation, the smooth and normal functioning of the Government Expenditure System is critical to safeguard the public interest. Therefore, the expenditure functions of Government in general and the Integrated Finance Divisions (IFD) of Ministries /Departments and Office of Controller General of Accounts (CGA) in particular, are essential services. Indeed, in certain sectors, the expenditure system may have to function more quickly than normal to cope with the emerging needs.

Contractual staff of Ministries / Departments and other organizations of Government of India, treated as on duty COVID-19
3. Accordingly the following clarifications, with specific reference to IFDs & CGA, are issued.

• Absence of staff shall not be a reason for any delay or non-functioning of the payment and accounting systems.
• Pay and Accounts Offices and other offices dealing with payments shall remain open during working hours.
• Financial Advisors and field offices of the CGA (Pr. CCA, CCA, CA, PAO etc) shall attend office as per normal schedule to ensure coordination and supervision and shall issue suitable instructions for the presence of others as necessary to achieve these objectives.
• The above shall be kept in view by Financial Advisers and the Office of CGA when drawing up the roster, etc as prescribed in the OM referred to above

(Annie G. Mathew)
Additional Secretary to Government of India

DoE

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