Punjab Government to switch over E-office in government departments

Punjab Government to switch over E-office in government departments

Chandigarh: Ushering in a change in handling of work, Punjab government will switch over from manual style to the electronic mode with the implementation of ‘E-Office’ project in all state administration departments.
The project will be implemented in all deputy commissioner and divisional commissioner’s offices at a cost of Rs 29.11 crore, an official spokesperson said adding work flow based ‘E-office’ system will replace existing manual handling and transfer of files and documents with an efficient electronic system.

He said this new system comprises modules like file management system (e-file), knowledge management system (KMS) and collaboration and messaging services (CAMS) for conducting government office procedures electronically in more efficient mode.

Giving details, he said it includes electronic file movement, work flow automation, archival and e-record management, content and document management, collaboration and messaging service, single standard based directory service, unified view of data, electronic communication and identity and accessing management role.

The project will cost Rs 29.11 crore which includes Rs 11.50 crore on back-end infrastructure and support, Rs 6.66 crore on local area networking infrastructure, Rs 7.95 crore on computing infrastructure and Rs 3 crore on training labs and setting up central registry unit, the spokesman said.
PTI

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Inclusion of Aadhaar (Unique Identification) number in Service Book of Government servants

Inclusion of Aadhaar (Unique Identification) number in Service Book of Government servants

It has been decided to include the respective Aadhaar numbers also of all Government servants in their Service Books. The e-Service Book format already provides fields for Aadhaar number of the Government servant. DoPT Order:-

No.Z-20025/9/2014-Estt.(AL)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training

Block-IV, Old JNU Campus,
New Delhi, November 3rd 2014

 OFFICE MEMORANDUM

Subject: Inclusion of Aadhaar (Unique Identification) number in Service Book of Government servants —




The undersigned is directed to invite attention to the provisions of the Supplementary Rules which relate to maintaining records of service of a Government employee. As per provisions of SR 199 every step in a Government servants’ official life must be recorded in his Service Book and each entry attested by the Head Of Office. As per SR 202, Heads of Offices are to obtain the signatures of the Government servants in token of their having inspected their Service Books annually. Further Rule32 of the CCS (Pension) Rules 1972 provides for issuing a communication on completion of 18 years of service, as part of preparatory work for sanctioning pensionary benefits. The Service Books at present contains details of bio data, posting details, qualifying service, security details, HBA, CGHS, CGEGIS, LTC, etc.

2. It has been decided to include the respective Aadhaar numbers also of all Government servants in their Service Books. The e-Service Book format already provides fields for Aadhaar number of the Government servant.

3. All Ministries/Departments of the Government of India are requested to ensure that the Service Books of all employees have an entry of the employees’ Aadhaar number. The attached and subordinate offices under their control may also be suitably instructed for compliance,

(Mukul Ratra)
Director

Source: www.persmin.nic.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/Z-20025_9_2014-Estt-AL..pdf]

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Economy in use of paper in Central Government Offices: Finance Ministry's Instructions

Economy in use of paper in Central Government Offices: Finance Ministry's Instructions

No.25(6)/E.Coord-2014
Government of India
Ministry of Finance
Department of Expenditure

 North Block, New Delhi,
22nd August. 2014

 Office Memorandum

Subject : Economy in use of paper.

              Ministry of Finance has been issuing instructions from time to time on expenditure management, fiscal discipline and on the need for economy and rationalization of Government expenditure. Government is one of the major consumers of paper. Injudicious use of paper not only leads to infructuous expenditure but also impacts the environment as trees are the major source of paper pulp production. Instructions on judicious use of paper have been issued by this Department in the past and similar instructions are also contained in the Manual of Office Procedure (MOP) published by Department of Administrative Reforms and Public Grievances. With a view to further stress the importance of economy In use of paper in Government offices, following instructions are issued for strict compliance by all concerned : -

(i) Notes should be typed/written on both sides of the paper/note sheet

(ii) Typing should be done in single space;

(iii) Policy instructions/guidelines issued through Orders, OMs, etc. may be uploaded on the official website of the Ministry/Department/Organization. Number of hard copies of such communications may be limited to the required minimum:

(iv) Office copies should not be typed again where the draft itself is legible and does not contain many corrections.

(v) Forms, proformas, returns etc., if any, stipulated by Ministries/ Departments/Organizations in connection the organizational mandate may be reviewed in relation to their size and format and should be recast and simplified/shortened in keeping with the recent directives from Cabinet Secretariat. Manual submission of forms, returns, etc,, wherever stipulated, either under statutory obligations or otherwise, should be discouraged, Switching over (oc-forms, online submission of forms/returns, etc., may be encouraged.

2. All the Ministries/Departments, attached, subordinate offices and autonomous or statutory bodies funded by GOI may comply with the above directives. Suitable instructions on above lines may be issued by line Ministries/Departments of GOl in r/o organizations/entities or field establishments under their administrative control,

3. This has the approval of Secretary(Expenditure).

Sd/-
(Sudha Krishnan)
Joint Secretary to the Government of India

Source: www.finmin.nic.in
[http://finmin.nic.in/the_ministry/dept_expenditure/notification/emre/Economy_in_use_of_paper22082014.pdf]

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DoPT launches e-service record system for government employees

DoPT launches e-service record system for government employees

With the objective to promote a paperless regime and better human resource management, the Department of Personnel and Training (DoPT) has launched an e-service record book portal for government employees.
“Under the personnel information management system of e-office, the DoPT has extended the facility to its employees to view their service book online. All the other ministries have been advised to extend the facility to the civilian employees working under them,” said an official.

Earlier documented in paper files, the service record provides information on various portfolios and posts held by a particular government employee.

“In future, it would also prove to be of great assistance in an efficient management of human resource. The system can facilitate work allocation based on the skills and experiences of the employees under consideration for a particular post or department,” said the official, adding that the priority is to pick the best and suitable candidate for better output.The DoPT has also launched a Basic Leadership Skills Module for Central Secretariat Services officers at the Institute of Secretariat Training and Management. The module is expected to equip civil servants with the skills that help them function efficiently in a complex and challenging environment.

“All levels of civil service need to be trained in leadership skills so that they impart their duties effectively,” said the official.

The Department plans to introduce similar modules for mid-level and advanced leadership skill development.
A Learning Resource Centre has also been set up with a mandate to identify and adopt the leading national and international practices in the field of training techniques and technologies to strengthen the Trainers Development Programme, to develop a cadre of high quality trainers.

“This would reduce the financial burden otherwise incurred on foreign trips often undertaken by government functionaries for skill training,” said the official. Both the training activities have been supported by the UNDP, under the Strengthening the Human Resource Management for Civil Services Project.

Source: http://www.thehindu.com

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