FAQs on Biometric Attendance System (BAS)
Frequently Asked Questions on Bio-Metric Attendance System
Q.1 How does an organisation start Biometric Attendance System (BAS) for their employees?
Ans. Please submit details of the nodal officer and upload a signed
request by the head of the department on attendance.gov.in portal.
System would send OTP to the mobile number/email id of the nodal officer
which needs to be entered again on the portal for verification.
Back-end administrator would then check the details of the organisation
submitted and make the organisation active by assigning it a unique
sub-domain which will be the first name of the website. Nodal officer
will then be sent an email by the system giving username (which will be
the sub-domain name assigned to the organisation) and a password.
Q.2 Steps to be done by the nodal officer to start registration of employees
Ans. Nodal officer would need to login on attendance.gov.in with the
user name and password sent on completion of step 1 and then create
master list of locations of their offices, designation of their offices
and divisions/units/groups within their organisation.
Q.3 How does employee start registering on the portal ?
Ans. After nodal officer completes step 1 & 2, employee can start
registering on-line either at attendance.gov.in by submitting their
details along with their Aadhaar number.
Q.4 What are steps of verification of employees?
Ans. Nodal Officer would need to verify details submitted by the
employee including whether Aadhaar number entered by the employee
belongs to them. After completing of the above verifications, employee
would be informed by SMS/Email that his registration process is
completed on the attendance.gov.in is completed.
Q.5 Whether an employee will be able to mark his attendance
on any Biometric Attendance System (BAS) terminal installed in any
Government Building
Ans. Yes, this will be possible as employee database for all central
Government employees will be maintained centrally with a unique 6 digit
id provided for every Government employee (based on the last 6 or first 6
digits of his/her Aadhaar number whichever is available in the system).
The dashboard reports would be able show the location/building from
where an employee has marked his attendance.
Q.6 How will an employee mark attendance if he/she is not having Aadhaar number ?
Ans. Aadhhar number is essential for registering an employee in AEBAS.
Government employees who are not having Aadhaar number can enrol
themselves for Aadhaar numbers in the special camps which are being held
by UIDAI in various Government Buildings or permanent enrolment centres
of UIDAI in Delhi as per details available at the link below as given:
https://appointments.uidai.gov.in/easearch.aspx
Single point of contact for arranging Aadhaar enrollment facility at Bhawans is as per details given below.
Shri Suman Kumar,
ADG, Regional office, UIDAI, Delhi
Phone : 23481111
Email: suman[at]uidai[dot]net[dot]in
Q.7 Is network connectivity essential for marking attendance
Ans. Yes, as it is an online attendance system. Network connectivity
will be essential for marking attendance. Therefore, two types of
connectivity are being planned with each attendance terminal; one wi-fi
connectivity on NICNET/broadband and other sim based GSM connectivity in
the tablet.
At a high level the overall solution has two main components.
(i) Front End System (to be installed at client user end)
(ii) Back End System (attendance servers to be hosted in NIC data
centre with connectivity to UIDAI for real-time bio-metric
authentication)
The Front End System would be a hardware device like Android tablet
or a Desktop PC having client application. Once the user ID (6 digit
unique number assigned to an employee) is entered, the application would
prompt user to provide the biometric data through finger print/Iris
scanner which will be sent through the network connectivity to the
backend system.
The Back End System (also called the attendance server) would have
functionalities to receive data from the client terminals and send it
for real-time Aadhaar authentication. It would also have features for
organisation/employee registration and preparing real-time attendance
reports in dashboard.
It would be possible to see dashboard reports of each organisation by
using sub-domain assigned to an organisation e.g.nic.attendance.gov.in
Q.8 No of bio-metric terminals required
Ans. Every employee will need to enter his 6 digit unique id on the
touch screen of the tablet and then present his bio-metric (finger
print/ iris) for authentication. This may initially take up to 30
seconds to 1 minute depending on number of attempts required. With some
practice and training, the time for giving bio-metric attendance by each
employee may reduce to less than 10 seconds.
Therefore one bio-metric terminal may be sufficient for about 30 to
40 employees during 30 minute peak load time. Assuming 50% to 70%
employees will be coming to office during the peak timings, one
bio-metric terminal can be planned for catering to every 50 employees in
the department. Also, multiple machines will be put in the entry gate
which can be commonly used by employees of different
ministries/departments, waiting time in the queue will further reduce.
Q.9 Where to install tablet based terminals?
Ans. it is suggested to install multiple AEBAS terminals at the entry
gates of the buildings where security is positioned round the clock.
Q.10 Where to install desktop based finger print devices?
Ans. it is suggested to install desktop finger print devices on Windows
desktop PCs connected on LAN (NICNET) in the offices of JS and above and
also with section officers for marking attendance of the employees
working in the respective sections in order to avoid rush at the
attendance terminals installed at the entry gates.
Q.11 Who would maintain the attendance terminals, connectivity and attendance software for desktop PCs?
Ans. It would be additional responsibility of FMS who are maintaining
LAN/NICNET connectivity in the Bhawans under guidance and coordination
of nicnet/network managers. Additional FMS are being proposed to be
deployed at Bhawans under this project.
Q.12 Type of reports which will be available on dashboard
Ans. Some of the sample reports can be viewed at
jharkhand.attendance.gov.in and deity.gov.in/attendance. Attendance
software is being developed with assistance of UIDAI team. Please send
your valuable feedback in improving the features and MIS reports of the
attendance system software.
Q.13 Expected Role of NIC HoDs/Teams posted in Ministries/Departments
Ans. Deity/NIC/NICSI/UIDAI are the implementing agency for this project
and the bio-metric attendance system will need to be made operational in
every ministry/department as soon as attendance terminals are delivered
which is expected soon.
NIC HODs of the bhawan/ department/ministry or its attached/
subordinate office in consultation with nodal officer of that office
will identify locations where attendance terminals are to be installed
in the Bhawans.
Since, NICNET connectivity is the primary connectivity for running
the AEBAS. NIC Bhawan network coordinators are requested to help in
getting the power supply extended at those locations with help of local
CPWD offices. NIC Bhawan network coordinators along with network team at
NIC hqrs will also be responsible for extending LAN/alternate
connectivity at the entry gates and install WI-FI access
points/Attendance terminals.
NIC HODs posted in Ministries/Bhawans are requested to provide
technical assistance to the Nodal officers in completing registration of
all employees on the portal and provide handholding training/technical
assistance in smooth installation/running of the attendance terminals.
NIC HODs will also be keeping inventory of bio-metric terminals/devices
installed in various locations in their Ministry/Department.
Q.14 Role of nodal officers in the ministries
Ans. Nodal officers will get the details of all employees entered on the
portal and also organize special camps in their Bhawans with help of
UIDAI regional office, Delhi for enrollment of employees not having
Aadhaar numbers.
Nodal officers would also be responsible for creating masters of
location, designation and divisions/groups within their organization.
Verification of employees data will also be done by the nodal
officers of the department whereas QC team of UIDAI will be assisting in
verification of Aadhhar data of employees.
You are welcome to send feedback and suggestions in helpdesk-attendance@nic.in
Source: www.attendance.gov.in
