DoPT Orders 2019: Intimation of vacancies in Under Secretary Grade of CSS

DoPT Orders 2019: Intimation of vacancies in Under Secretary Grade of CSS

No.5/4/2017 -CS.I(U)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training

2nd Floor, Lok Nayak Bhavan,
Khan Market, New Delhi-3
Dated 15th April, 2019.

OFFICE MEMORANDUM

Subject: Intimation of vacancies in Under Secretary Grade of CSS

The undersigned is directed to refer to this Departments' O.M. of even number dated 04.02.2019 whereby transfer order of 143 Under Secretaries (adhoc) who were initially promoted on "as is where is basis" was issued. So far around 23 officers have not reported to their respective Ministries/Departments where they were ordered to be posted.

2. Meanwhile, preparation is under way for the next round of adhoc promotions in Under Secretary grade. For this, this Department is required to assess the vacancies. Few Ministries/Departments have been reporting vacancies taking into account the current vacancies as well as the vacancies against which Under Secretaries have not reported for duty so far as mentioned in para 1 above. It is clarified that this Department has not cancelled the transfer order of any officers who are yet to join their respective Ministries/ Departments. Therefore, the vacancies remaining unfilled in Ministries/ Departments due to non joining of these officers cannot be filled up by a new incumbent. Simultaneously, the Ministries/Departments from where the officers are yet to be relieved may not adjust them against any subsequent vacancies which have now arisen.

3. All the Ministries/ Departments are requested to account for only those vacancies which have occurred in Under Secretary Grade after 04.02.2019 due to promotion to next higher grade, deputation, retirement etc. and intimate the same to this Department to enable us to fill them up in the fresh exercise of promotion.

(Sanjay Kumar Das Gupta)
Under Secretary to the Government of India
Tele:24629412

All Ministries/ Departments of Govt. of India
(through website of DOPT)

Source: DoPT

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Introduction of SPARROW across al the cadres of CSS/CSSS/CSCS for the reporting year 2018-19 : DoPT

Introduction of SPARROW across al the cadres of CSS/CSSS/CSCS for the reporting year 2018-19 : DoPT

Immediate

No.22/15/2018-CS-I(APAR)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training

2nd Floor, A-Wing, Lok Nayak Bhawan,
Khan Market, New Delhi-11 0003,
Dated: 10th April, 2019

OFFICE MEMORANDUM

Subject: Introduction of SPARROW across all the cadres of CSS/CSSS/CSCS for the reporting year 2018-19 - implementation thereof.

The undersigned is directed to say that from the year 2018-19, APARs across all the cadres of CSS/CSSS/CSCS are required to be recorded online through SPARROW. Instructions in this regard have been issued vide O.M. of even number dated 1st June, 2018.

2. The date-lines for generation of PARs, recording of self assessment by the officers to be reported upon (ORU) and recording of remarks by various authorities have already been prescribed vide DoP&T O.M. No. 21011/112005-Estt.(A)(Pt.II) dated 23rd July, 2009. [t is expected that the time-lines prescribed in the aforesaid O.M. are adhered to scrupulously by all the concerned. In the environment of electronic submission of APARs, a number of activities are required to be completed before APAR could be filed on the SPARROW. Considering the feedback received by the SPARROW Help- desk from the concerned Users and Nodal Officers relating to the practical problems arising out of the process, it is advised that information pertaining to the operation of the SPARROW System may be shared with other Ministries/Departments for solution.

3. Various key words used in SPARROW have already been elaborated at Annexure. It will be advisable for the functionaries under SPARROW to keep in mind following parameters before proceeding to record their APARs on the SPARROW:

(A) Officers to be reported upon (ORU):

(i) Datelines prescribed in the Establishment Division, DoP&T's O.M. No. 21011/1/2005-Estt.(A) (Pt.Il) dated 23rd July, 2009 are equally applicable in
the case of submission of online APARs on SPARROW portal.

(ii) The ORUs should ensure that their data is duly mapped in SPARROW system. If not already done by their Office, they should immediately contact the concerned section dealing with SPARROW for generation of their online APAR.

(iii) All the activities relating to SPARROW are to be handled by Custodian/Nodal officer in the respective MinistrylDepartment. Any problem being faced by the ORUs is to be reported to their Nodal Officers of the concerned Ministries/Departments. If they are not able to resolve the issues at their end, the matter then only may be reported to DoP&T by the Nodal Officers concerned preferably through email at the following address : (i) For CSS/CSSS - eps.helpdesk-dopt@gov.in or c.shekhar59@nic.in (ii) For CSCS - balram.y13@nic.in (Tel: 011-24625816).

(iv) The officers, who have been promoted/transferred during the period of Report, should ensure that their data with regard to transfer/promotion is
updated by the EMD in their respective Department. This will help the EMD in the new Ministry/Department to create workflow.

(v) All the users should invariably ensure that they have a valid DSC/Mobile phone number linked with AADHAAR for e-signing their PAR.

(B) Nodal Officers:

(i) Whenever, the admin designated for SPARROW is transferred, their role has to be revoked by the DoP&T's SPARROW Help-desk. Hence, any
change in the roles assigned to the officers should be immediately reported to DoP&T's SPARROW Help-desk through e-mails before roles are assigned to the officer replacing the earlier one.

(ii) While setting up workflow for generation of PARs for working period in respect of CSS, 'WORKING' under caption 'Status' and 'css with Authority Details' under caption 'Form Type' may be selected.

(iii) While generating No Report Certificate, 'NRC' under caption 'Status' and 'NRC Form II' under caption 'Form Type' may be selected.

(iv) For addition of personal data in SPARROW, information in excel sheet may be sent by email to DoP&T's SPARROW Help-desk.

(v) Problems relating to log-in if faced by the User, all efforts should be made for resolution by the concerned Ministry/Department at its end. In case the problem still persists, it should then only be reported to DoP& T's SPARROW Help-desk, preferably through emails, along with the contact numbers of the User/Department.

(B) For Reporting Officers/Reviewing Officers

(i) A review of progress of PARs generated during last three years shows that a number of Reporting/Reviewing Officers have not recorded their remarks in the PARs in respect of the officers subordinate to them despite extension of time limits granted from time to time.

(ii) It has also been observed that the reporting/reviewing officers recorded remarks even upto the last dates for closing of the SPARROW window leaving no time very little time for further process after recording of the APARs is completed. This is not desirable and may kindly be avoided by sticking to the respective date-lines as prescribed for various functionaries vide DoP&T's OM No. 21011/1/2005-Estt(A)(Pt.lI) dated 23rd July, 2009 or extended date-lines granted for the specific year, if any. In this regard attention is also invited to DoP&T's Estt. Division O.M. 21011/02/2009- Estt.(A) dated 16.02.2009.

4. It is, therefore, once again reiterated that the Reporting Officers and Reviewing Officers may adhere to the date-lines prescribed. The PARs recorded beyond the prescribed date-lines may not be accepted by DPC and may adversely affect the career prospects of the officers reported upon concerned. Similarly, NRCs (No Report Certificates) should not be issued indiscriminately in a routine manner and only be issued strictly after examination on a case-to-case basis in the light of the instructions/ guidelines. The concerned sections in the Cadre Units should constantly monitor the progress in respect of each individual official/officer till the completion of the entire process for a particular APAR year.

5. The above instructions may be brought to the notice of all concerned in respective Ministries / Departments.

(Chandra Shekhar)
Under Secretary to the Govt. of India
Tele: 24624046

Source: DoPT

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Introduction of SPARROW for CSCS Officials - DoPT Orders 2019

Introduction of SPARROW for CSCS Officials - DoPT Orders 2019

No. 25/6/2018-CS.II(B)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel and Training
(CS.II Division)

3rd Floor, Lok Nayak Bhawan,
Khan Market, New Delhi - 110003.
Dated: 4th April, 2019.

OFFICE MEMORANDUM

Subject: Introduction of SPARROW for CSCS Officials.

The undersigned is directed to refer to this Department’s O.M. No. 22- 15/2018-CS-I (APAR) dated 1st June, 2018 wherein it was decided to extend the online recording of APAR on SPARROW to all the officials of CSCS from the FY 2018-2019.

2. NIC has informed that the website enabling online filing of APAR for CSCS officials has been made live and is accessible through https://sparrow-cscs.eoffice.gov.in/

3. The Ministries/Departments are required to send details in respect of officers to be reported upon (ORU) in the proforma annexed if not already sent to this Similarly, particulars in respect of various functionaries to perform roles of the custodian, PAR Manager, EMD may also be provided.

4. It may be ensured that all the ORUs have either been provided DSC or e‑sign facility for submission of online APAR on SPARROW.

5. For providing assistance to the Ministries/Departments a helpline has been set up and may be contacted for guidance/ clarification:‑

(i) Smt. Sheema Chakraborty, S.O.
(ii) Shri Balram Yadav, ASO.
Tel No:- 011-24625816.
e-mail l.D:- balram.y13@nic.in

(Chirabrata Sarkar)
Under Secretary to the Govt. of India
Tel. No: 24623157

Source: DoPT

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DoPT: Appointment of officers working in the Ministries/Departments under CSS/Non-CSS posts to NITI Aayog

DoPT: Appointment of officers working in the Ministries/Departments under CSS/Non-CSS posts to National Institution for Transforming India (NITI) Aayog under Central Staffing Scheme on lateral shift basis

No. 7/3/2018 EO(MM-II)
Government of India
Ministry of Personnel, P.G. and Pensions
Department of Personnel and Training
(Office of the Establishment Officer)

North Block New Delhi
Dated: 1st April, 2019

To,
All Secretaries,
Ministries/Departments of Government of India

Subject: Appointment of officers working in the Ministries/Departments under CSS/Non-CSS posts to National Institution for Transforming India (NITI) Aayog under Central Staffing Scheme on lateral shift basis.

Sir/ Madam,
This is regarding filling up the posts of Deputy Secretary/Director level in the National Institution for Transforming India (NITI) Aayog under the Central Staffing Scheme on lateral shift basis. The applications were invited for the post vide circular of even number dated 26.12.2018 (copy enclosed).
It has been decided to extend the last date for submission of application till 01.05.2019.

This may be brought to the notice of all concerned and the application(s) of the eligible candidate (s) may please be forwarded accordingly.

Yours faithfully,
(J.Srinivasan)
Director (MM)

No. 71312018 ECJ(MM-II)
Government of India
Ministry of Personnel, P .G. and Pensions
Department of Personnel and Training
(Office of the Establishment Officer)

North,Block, New Delhi
Dated.26th Dec8mber, 2018

To,
AlI Secretaries.
Ministries/Departments of Government of India

Subject: Appointment of officers working in the Ministries/Departments under CSS/NonCSS posts to National Institution for Transforming India(NITI) Aayog under Central Staffing Scheme on lateral shift basis.

Sir/ Madam,
It is proposed to fill up vacancies of Deputy Secretary/Director level in the National Institution for Transforming India (NITI) Aayog under tile Central Staffing Scheme on lateral shift basis.

The officers who are working at DS/Director level in different Ministries/Departments under tile Central Staffing Scheme/Non Central Staffing Scheme/ex-cadre posts will be eligible to apply for these posts. If the officer is selected for the post, it will be treated as a 'lateral shift, which would entail additional tenure of three years as per the special dispensation allowed for appointment in NITI Aayog that permits total deputation tenure up to 8 years on shift to NITI Secretariat or vice versa. The +3 option would be available only to those officers who are already working on a CSS/Non-CSS post/ex-cadre post at the centre. Tile additional tenure is subject to completion of two years on the present stint on the deputation post and availability of cadre clearance. In the absence of cadre clearance (for +3 tenure), the tenure will be restricted to the balance period of four/five years central deputation tenure.

The post maybe circulated amongst the officers working on deputation at Deputy Secretary/Director or equivalent level on Central Staffing Scheme/Non Central Staffing Scheme/ex-cadre posts in the Government of India on priority basis. Names of the willing and eligible officers who can be spared by the Ministries/Departments may be forwarded to this Department along With the approval of the Minister-in-Charge, cadre clearance(for +3 tenure). vigilance clearance, detailed bio-data in the enclosed proforma and attested copies of AcR(s).

It is requested that the application(s) of tile eligible officer(s) may please be forwarded so as to reach this Department by 28.01.2018.

Yours faithfully,
(J.Srinivasan)

Source: DoPT

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