A complete reference blog for Indian Government Employees

Thursday, 18 June 2015

Mandatory Yoga Training for all officers/Staff of Indian Railways including RPF personnel

Mandatory Yoga Training for all officers/Staff of Indian Railways including RPF personnel

G.I., Min. of Railways, Railway Board, O.M.No.E(MPP)2015/3/10, dated 15.06.2015

Sub: Mandatory Yoga Training for all officers/Staff of Indian Railways including RPF personnel

Zonal Railways may kindly refer to Board’s letter No.E(MPP)/2000/19/1/Meditation dated 23.11.2001 (RBE No.231/2001), vide which Yogo training was introduced for trainees in the Railway Training Centres’. These instructions were reiterated and were made permanent vide Board’s letter No.E(MPP)2009/19/1/pt.(Meditation) dated 13.11.2003 (RBE No.194/2003).

It has been established that Yoga/Meditation courses help in improving levels of concentration, alertness and reduction in stress and hence with a view to provide greater thrust, it has been decided to cover all officers and staff including RPF personnel in the progromme, for general well being of employees. Further, in Budget 2015-16, it was emphasized that training in Yoga will be imported to the staff especially from RPF.

In the light of foregoing, Board has decided to include mandatory Yoga Training progrommes in all the Centralized Training Institutes and Non-Gazetted Training Centres including RPF Training Centres. Accordingly, all the training progrommes whether Initial, Refresher, Promotionol or structured training progrommes would provide for slots for Yoga Training as per details specified below:

Yoga Training for CG Employees

Accordingly, all Training Centers are advised to arrange these training progrommes. In case necessary, tie up may be mode with certified/Professional Yoga Centres/Trainers on payment basis as may be decided by the concerned General Managers of Zonal Railwoys, PUs and Heads of CTIs etc., in consultation with their Associate Finance under the Zonal Railways/CTIs budgetary powers. Necessary tie up as mentioned above may be finalized within 2 months and training on Yoga in terms of the aforesaid directions may be started immediately thereafter. There would be no exemption from attendance in this progromme unless there are adequate reasons to be accepted by Head of Training Institution personally.

As regards the batch size, the minimum batch size should be 20, however, where more numbers are proposed to be covered in a batch, the some should be decided in consultation with the trainer. In so for as RPF personnel are concerned, RPF Directorate hove already issued instructions vide their letter No.2013/Sec(E)/TRG(POL)-1/1 dated 19.3.2015. These instructions are subsumed and would form part of the aforesoid instructions for RPF personnel.

These instructions supersede all previous instructions on the subject of Yoga Training including the ceiling limit fixed for payment of remuneration to Yoga Instructors/Trainers, hired for the purpose.

As regards the number of officers/staff who are being imported Yoga Training, monthly statement showing total number of officers/staff and RPF personnel trained per month will have to be sent to the Board on a continuing basis on the training progrommes begin.

This issues with the concurrence of the Finance Directorate of Ministry of Railways.

Click to view the original order

Authority: www.indianrailways.gov.in

New grade of Non-Functional Selection Grade (NFSG) to UDCs in the Grade Pay of Rs.4200 – Dopt Orders on 18.6.2015

Grant of NFSG to UDCs of CSCS – regarding

 No. 12/2/2015-CS.II (B)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
3rd Floor, Lok Nayak Shawan
Khan Market, New Delhi-110003
Dated: 18th June, 2015

Subject: Grant of NFSG to UDCs of CSCS – regarding

The undersigned is directed to refer to this Department’s O.M. No. 20/49/2009-CS.11 (B) dated 22nd June, 2011 vide which a new grade of UDC Non-Functional Selection Grade (NFSG) in CSCS in the Grade Pay of Rs,4200/- in Pay Band-2 was created with effect from 22.06.2011.

2. It has been decided in consultation with D/o Expenditure to operationalize the NFSG of Grade Pay of Rs,42001- in the case of UDCs of CSCS. The cadre units are requested to grant Grade Pay of
Rs.4200/-(NFSG) to 1104 UDCs figuring in the list attached as Annexure -I subject to their suitability with effect from 22.06.2011 till the date of their promotion as Assistants on ad-hoc basis I Retirement / Expired / VRS / resigned etc whichever is earlier. The cadre units are also requested that the officials who have already resigned I retired I taken VRS I Expired etc prior to 22.6.2011 may not be granted the Grade Pay of Rs. 4200/-. Further. those UDCs who have been promoted to the grade of Assistant on ad-hoc basis prior to the issue of O.M. No. 20/49/2011-CS.11 (8) dated 22.6.2011, have been excluded from the list of beneficiaries.

3. While granting the Grade Pay of Rs. 4200/- the cadre units may follow the procedure laid down in sub-para (ii) to (v) of para (b) of this Department’s O.M. No. 20/49/2009-CS.11 (B) dated 22.06.2011. The pay fixation may be done under Rule 13 of CCS (Revised) Pay Rules, 2008 and other relevant instructions on the subject. The financial implications would have to be met by the respective Ministries / Departments.

4. Cadre units are also requested to send a compliance report in the enclosed proforma (Annexure-II) to CS.II Division, detailing the officers who have been granted NFSG. by 30.06.2015. Since the
Select List of 2003 (Extended) of UDC grade is under litigation, the grant of Grade Pay of Rs. 4200/- would be subject to the outcome of the SLP (Civil) No. 10342/2015 filed by Shri Pankaj Kumar Mishra and others before the Hon’ble Supreme Court and OA No. 794/2015 filed by Shri Kamal Kumar Gupta and others before CAT Principal Bench, New Delhi and also orders in any other connected matter by any competent authority. This may be included in the orders to be issued by the Cadre Authorities.

5. Mia Finance, D/o Expenditure’S vide their ID No. 94952/2015/E-111 (A) dated 01-06-2015 have concurred with the proposal.

6. In case of errors/omissions if any, the same may be brought to the notice of this Department immediately.
(Kameshwar Mishra)
Under Secretary to the Govt. of India
Telefax: 24623157
The Under Secretary (Admn.) of the Cadre Units of CSCS



Prime Minister, Shri Narendra Modi, today launched the ‘Narendra Modi Mobile App’. The application provides updates on the day-to-day activities of Shri Narendra Modi.

Narendra Modi launches Mobile App

It presents an opportunity to receive messages and emails directly from Shri Narendra Modi. There is also an option to contribute and earn ‘badges’ through to-do tasks.

Using the app, one can tune-in and listen to the various ‘Mann ki Baat’ editions of Prime Minister Modi, read his blogs, and get to know more about him from the Biography section.

The app provides comprehensive information on initiatives and achievements of the Union Government, including an ‘infographics’ section.

The app can be downloaded on an Android device from Google’s PlayStore at: https://play.google.com/store/apps/details?id=com.narendramodiapp .

Source: PIB

Transfer Policy of Group A officers in Defence Accounts up JAG / NFSG level – Re-constitution of Defence Accounts Placement Board (DAPB)

Transfer Policy of Group A officers in Defence Accounts up JAG / NFSG level – Re-constitution of Defence Accounts Placement Board (DAPB)

Controller General of Defence Accounts issued Notification regarding Constitution of Defence Accounts Placement Board (DAPB) for implementation of Supreme Court’s Judgement dated 31.10.2013 in WP (Civil) No. 82/2011.
Office of the Controller General of Defence Accounts
Ulan Batar Road, Palam, Delhi Cantt – 110 010
No. AN/I/1201/SC/82/2011                                                  Dated : 16 June 2015
Subject : Constitution of Defence Accounts Placement Board (DAPB) for implementation of Supreme Court’s Judgement dated 31.10.2013 in WP (Civil) No. 82/2011.
Reference : Office of the CGDA Notification of even No. dated 31.12.2013.
The Defence Accounts Placement Boards (DAPB) were constituted for implementation of Supreme Court’s judgment dated 31.10.2013 in WP (Civil) No. 82/2011, for various levels of officers and staff. The purpose of DAPB is to put in place an arm’s length system and bring about efficiency in decentralized decision making in the process of transfer/posting of personnel for the sake of fairness and transparency. Keeping this in view, it has been decided by the Competent Authority to reconstitute the DAPB for Group ‘A’ officers up to JAG/NFSG level. Accordingly in partial modification of this office earlier notification quoted above (issued with approval of the then CGDA), the following shall be the composition of the DAPB so far as it relates to Group ‘A’ officers up to JAG/NFSG level:
Level – II: For Group ‘A’ officers up to JAG / NFSG level
Chair Shri Alok Chaturvedi, Deputy Director General (F), UIDAI, New Delhi
Member  Ms. Anuradha Prasad, Joint Secretary, Ministry of Food Processing Industries, New Delhi
Member Shri SG Dastidar, Controller of Aid Accounts & Audit, New Delhi
2. The convener of the Committee will be the Senior ACGDA (AN-I) who shall be responsible for the data integrity. The DAPB will meet at regular intervals as on required basis for finalizing proposals for transfer/posting of Group ‘A’ Officers up to JAG/NFSG level. The DAPB quorum will be treated as complete with presence of Chair and one member, in case one member is not available. When the Chair is not present, the senior most member will preside over the meeting. Representations, if any, on the transfer/posting will also be considered by the DAPB during its regular meeting.
3. In order to ensure fairness and transparency as enjoined in Supreme Court’s Judgement dated 21.10.2013, the DAPB has been reconstituted by co-opting officers presently serving outside of the Department on deputation and are not likely to return to the cadre in next 6 months. Steps will be taken to make the process of transfer/posting as transparent as it can get, based on feedback from stakeholders from time to time. The composition of the DAPB will be reviewed periodically every six months.
(A N Das)
Joint CGDA (Admin)

Indian Army Employment goes on Internet – www.joinindianarmy.nic.in

Indian Army Employment goes on Internet – www.joinindianarmy.nic.in

Indian Army Recruitment Goes Online

Lt Gen Philip Campose, Vice Chief of Army Staff launched a new website, www.joinindianarmy.nic.in, of the Directorate General of Recruiting for selection of Officers, Junior Commission Officers (JCOs) & Other Ranks (OR) from the precincts of the South Block today.

This dynamic website is keeping in pace with the automation of Recruitment in the Army and will synergise and enhance the selection procedures. Candidates from all across India will have access to information about career options in the Army, make suitable choices and apply online. Kiosks based Central Govt and State Govt Common Service Centres (CSC) will enable candidates to apply from the remotest areas. The facilities of the website for applying as Officers, JCOs and OR will be available with effect from 01 Jul 2015.

Source: PIB News

FinMin sets up two panels for roll out of GST from April 2016

FinMin sets up two panels for roll out of GST from April 2016

New Delhi: Gearing up to roll out GST from April 1, 2016, the Finance Ministry today set up two committees to suggest tax rates and look into IT preparedness for the new indirect tax regime.

Committee formed under the Finance Ministry’s Chief Economic Advisor would “recommend possible tax rates under GST that would be consistent with the present level of revenue collection of Centre and states,” a statement said.

While making recommendations, it would take into account expected levels of growth of economy, different levels of compliance and broadening of tax base under Goods and Services Tax (GST), Finance Ministry in a statement said.

“The Committee would also analyse the sector-wise and state-wise impact of GST on the economy. The Committee is expected to give its report within two months,” it said.

The statement added, Steering Committee has been formed under the Co-Chairmanship of Additional Secretary of Revenue Department and Member Secretary of Empowered Committee (EC) of State Finance Ministers.

The panel has members from Revenue Department, Central Board of Excise and Customs (CBEC), Goods and Services Tax Network (GSTN) and representatives of state governments.

It would monitor the progress of IT preparedness of GSTN/CBEC/Tax authorities, finalisation of reports of all the sub-committees on different aspects relating to the mechanics of GST and drafting of CGST, IGST and SGST laws/rules.

Also, the Committee would monitor the progress on consultations with various stakeholders like trade and industry and training of officers.

The committee were announced a day after Chairman of EC K M Mani submitted states’ views on the GST to the Rajya Sabha Select Committee scrutinising the GST bill.

The Finance Ministry further said progress is underway to finalise various aspects of GST design like business processes and payment systems and also making of model GST, SGST and IGST laws and rules.
“This task is being undertaken through various Sub-Committees formed by the Empowered Committee which has officers from Government of India as well as State Governments as Members,” it added.
Goods and Services Tax Network (GSTN) is taking steps for preparing the IT infrastructure for roll out of GST, it said and added the IT infrastructure would enable online registration, filing of returns and getting refunds.

Various State Governments are also preparing the necessary backend IT infrastructure for implementation of GST which would relate to aspects like assessments and audit.

The Constitutional Amendment Bill for rolling out of GST has been referred to a Rajya Sabha Select Committee. The Lok Sabha has already cleared the Bill.

Dopt organize Blood Donation Camp on 22.6.2025

Dopt organize Blood Donation Camp on 22.6.2025

Government of India
Ministry of Personnel PG & Pension
(Department of Personnel and Training)
New Delhi the 18th June,2015
Office Memorandum

Sub:- Blood Donation Camp in DoPT North Block on 22nd June 2015 – regarding 

Department of Personnel and Training is organizing a Blood Donation Camp on 22nd June 2015 from 10.30 AM to 3.30 PM in Room No.190, Conference Room, North Block with the help of Indian Red Cross Society.

2. The employees of all Ministries/Departments are requested to come forward for  participation in Blood Donation Camp. The family members of employees may also participate in the Camp.

3. The officers/ officials willing to donate blood may register their names to Admn.III Section on Tel.No.2309-3791.
(Kulbhushan Malhotra)
Under Secretary to the Govt. of India
Authority: DoPT

7th Pay Commission Fitment Formula and Minimum Wage Calculations – Karnataka COC

7th Pay Commission Fitment Formula and Minimum Wage Calculations – Karnataka COC

Shri.P.S.Prasad General Secretary of COC Karnataka expressed his views about the calculation of fitment formula and computation of minimum wage of 7th CPC on its blog. He hinted in this article that most of the pay commissions have accpeted 70% of the staff side demand. Especially NC JCM Staff Side demands to fix minimum wage at Rs.26000. We reproduced the complete article and given below for your information…

Minimum Wage and Fitment Formula.
The Staff Side (JCM) has calculated minimum wage as on 1st Jan 2014 as per the Dr. Aykroyd formula as Rs 26,000/- taking into following prices.

Minimum Wage 7th CPC

The 7th CPC also would adopt Dr. Aykroyd formula for the computation of the minimum wage and thereafter the fitment formula is calculated.

Fitment formula = Minimum wage / Rs 7000
The Staff Side (JCM) has calculated the fitment formula of 3.72 that is Rs 26000/ Rs 7000 as on 1st Jan 2014.

The 7th CPC has hinted that the date of effect of the 7th CPC shall be from 1st Jan 2016. In this context the minimum wage and fitment formula, should be as follows.
The increase in prices between 1st Jan 2014 to 1st July 2015 is 18% as the DA as on 1st Jan 2014 was 100% and likely DA as on 1st July 2015 is 118%, In actual terms the retail prices have increased by over 25%. Even considering the 18% hike in prices from 1st Jan 2014 to 1st July 2015 and adding 7 % likely hike in prices for the period 1st July 2015 to Jan 2016 it works out to 25% hike in minimum wage.

Minimum wage calculated by the Staff Side (JCM) using Dr. Aykroyd formula as on 1st Jan 2014 was Rs 26,000/-

Adding 25% hike in prices between 1st Jan 2014 to 1st Jan 2016, the minimum wage should be Rs 32,000/- and accordingly the fitment formula should work out to 4.5 times.

If we calculate the minimum wage as on 1/1/2016 using the Dr. Aykroyd formula taking into account the current retail prices in Bangalore. It works out Rs 27,000/- and fitment formula as 3.85.
Minimum Wage 7th CPC
There are many rumors on the fitment formula and minimum wage, actually the 7th CPC has made only a draft and they will calculate the actual fitment formula and minimum wage only next month taking into the account the prices as on 1st July 2015 and adding weight age for the period 1st July 2015 to Jan 2016 and work out the fitment formula and minimum wage.

If any fitment formula less than 3.85 and minimum wage of Rs 27,000/- it will be denial of right wages for CG employees.

During the 6th CPC the Staff Side (JCM) has calculated minimum wage as on 1st Jan 2006 as per the Dr. Aykroyd formula as Rs 10,000/-, where as the 6th CPC had provide the minimum wage as Rs 7000/- and the 6th CPC had fixed fitment formula of 1.86. Most of the pay commissions have accepted 70% of the staff side demand. We sincerely hope this 7th Central Pay Commission will also calculate the right wages and fitment formula for the Central Government Employees.

Source: www.karnatakacoc.blogspot.in

NFIR strongly opposes the rationalisation of Railway employees working on Indian Railways

NFIR strongly opposes the rationalisation of Railway employees working on Indian Railways 

National Federation of Indian Railwaymen

No. IV/NFIR/S.R./2014/Part.III (HLRRC)
Dated: 17.6.2015
Shri Suresh Prabhu,
Hon’ble Minister of Railways,
Rail Bhavan, New Delhi

Dear Sir,
Sub: Media reports – Rationalisation of Railway employees working on Indian Railways – reg.

NFIR is disappointed to learn from the reports received through the print media based on the press statement issued by the Railway Board (MS) — appeared in today’s news papers that the Board has since started implementation of the recommendations of Shri Bibek Debroy Committee Report on the pretext or rationalisation of Railway employees working on the Indian Railways. Federation has further come to know that the rationalisalion process is aimed at reducing the existing strength of manpower available on the system and for the said purpose, the Railway Board has shortlisted following four companies.

“Ernst and Young,
Price Waterhouse Coopers,
KPMG and Deloilte”.

The above action makes the Federation to believe that the Railway Minister has vigorously pursuing anti worker policies, compelling staff to resist and launch agitation.

NFIR strongly opposes the move initiated by the Railway Ministry, as it is reared that the actions would harm the Railways and disturb the industrial relations.

NFIR, therefore. urges upon the Hon’ble Minister for Railways to kindly intervene and see that the precipitated steps as above are not resorted to. The decision of the Railway Board may therefore be withdrawn immediately. The Federation is willing for discussion on all matters in the overall interest of Railways and the workers.
Yours sincerely,
(Dr. M. Raghavaiah)
General Secretary
Source: NFIR

Modi suggests Aadhaar-based solution to pensioner’s issues

Modi suggests Aadhaar-based solution to pensioner’s problems

Prime Minister Narendra Modi has suggested that an Aadhaar-based solution be found to the difficulties that plague the pensioners.

Officials must take steps to issue Aadhaar cards to all ex-servicemen. At a recent gathering of ex-servicemen held under the leadership of Narendra Modi, it was stated that retiring servicemen face difficulties in obtaining their pensions. During the meeting, Modi advised the officials to ensure that “solution to the pension-related problems be found and given to the defence pensioners through the Aadhaar card.”

Pension Call Centre : Recently the Centre has introduced Pension Call Centre for Pensioners. The toll free number is 18001805321. When you are calling, you may keep the following information ready for submission to the Pension Call Centre executive.
1. PPO No.
2. IC No. / Reg. No.
3. Name of Pensioner / Family Pensioner
4. Date of retirement / discharge / death
5. Brief on points on which information / clarification required.

Pension Adalats: Every year, Pr. CDA(P), CDA(PD) Meerut and CDA Chennai hold 4 Defence Pension Adalats in different parts of the country and wide publicity is given for the same in News papers etc. Any grievance in respect of pension sanction/payment, received by the Pension Adalat Officer is settled in a time bound manner and the pensioner is informed. The pensioner can send his grievances to the nominated , Defence Pension Adalat Officer, Office of the Pr. CDA(P), Allahabad – 211014., if the Adalat is to be conducted by PCDA(P) Allahabad.

Generally Pensioners have broadly two types of complaints
a) Relating to grant/revision : For redressal of their grievances relating to pension sanction/revision, individual should first approach his Head of Office/ Record Office from where he retired/discharged , as the claims are initiated by them to the office of the PCDA (P).

Except in the case of Commissioned Officers whose PPOs are sent by PCDA (P) direct to PDAs and they can write to Grant- I Military section.

In case of Air Force Officers and personnel discharged on or after 1.11.85, complaints/grievances may be addressed to DCDA (AF), Subroto Park, Delhi Cantt. as they are the concerned Pension Sanctioning Authorities.

In case of Naval officers/ personnel discharged on or after 1.11.85 the complaints may be addressed to CDA (Navy),No. 1, Cooperage Road, Mumbai-400039 email-id cdabombay@hub.nic.in as they are the concerned Pension Sanctioning Authorities.

In case it is informed by your Head of Office/ Record Office that your pension case is pending with Pr. CDA (P), Allahabad, then please quote letter No. and date under which claim has been sent to this office and also quote your original PPO number in case the complaint relates to revision or issue of corrigendum PPO.

b) Complaint relating to payment of pension. In your complaints relating to payment, the following channels may be utilised :

Pensioners issues


Implementation of OROP likely by the year-end

Implementation of OROP likely by the year-end

“A series of statements and assurances from various ministers and higher officials had increased the expectations and worsened the situation.”

Sources say that the much anticipated and much-delayed One Rank One Pension scheme will come into effect before the end of this year, ahead of the Bihar elections.

For a very long time now, army personnel have been demanding that the OROP scheme be implemented. They have now stepped up their demand now. Relay fast protests were held in 20 cities, including New Delhi, yesterday.

Prime Minister Narendra Modi had assured a number of times before that he is committed to introducing the scheme. But, the ex-servicemen have openly asked why the government is hesitating to implement the scheme and have warned that they would campaign against the BJP in the upcoming state elections in Bihar at the end of the year.

Following the warning, the Government has stepped up its activities implementing the OROP scheme. It has come to our knowledge that the scheme would be implemented as soon as the government lists out the beneficiaries who are going to benefit from the revised pension scale.

Information sources claim that since a mega-coalition has already been formed to counter the BJP in Bihar, the fear of alienating the ex-servicemen has rattled the BJP-government at the centre.

Railways to rationalise staff strength

Railways to rationalise staff strength

New Delhi: Railways has undertaken an exercise to rationalize the number of employees working in the state transporter and shortlisted four human resource audit companies for the task.

An HR audit company would be identified and entrusted with the task of studying the entire gazetted staff strength, said Railway Board Member (Staff) Pradeep Kumar here today.

Four companies shortlisted for this purpose are Earnst and Young, Deloitte, Price cooper waterhouse and KPMG.

The HR company will examine the Railways’ manpower given the technological development/changes in operational and maintenance practices and determine the optimal level of the staff strength in the coming years, Kumar said.

Currently railways employees 13.36 lakh gazetted and non-gazetted workers.

“We will also hire a reputed consultant to examine the strength in non-gazetted section to study the system and requirement and see if there is any extra flab,” he said.

The Railways will also take into account the international benchmarks before deciding on the issue, the Member (Staff) said.

On the Debroy Committee’s recommendation that railways should not involve in other activities such as running schools, hospitals and RPF, Kumar said “The committee has just given its report and we have to examine it.”

However, he added “there has to be a system to keep railways and its employees in good health. Eventually, to run the Railway system there has to be some agencies to do the job.”

Railways has also taken steps to conduct all examinations online as a fool-proof measures against malpractices.

He said as a major IT initiative, online applications were introduced in two recent exams for the posts of Senior Section Engineers and Junior Engineers (SSEs/JEs) and Para-Medical categories respectively to bring transparency and certainty into recruitment process.

As per the new system, the Railway Recruitment Board (RRB) candidates can keep the question booklets. A pilot project of uploading of answer keys and cut-off marks was initiated in 2014-15, he said.

In the railway recruitment drive during 2014-15, examinations were conducted for 48,822 vacancies in 284 categories.


Implementation of Aadhaar Enabled Biometric Attendance System in all KV Schools

Implementation of Aadhaar Enabled Biometric Attendance System in all KV Schools

18, Institutional Area, S.J. Marg,
New Delhi-110016.
F. No. 11090-50/2015KVS (S&S)
Date: 15.06.2015
The Deputy Commissioner/Director
Kendriya Vidyalaya Sangathan,
All Regional Offices/All ZIETs

Subject: Implementation of Common Biometric Attendance System

As a part of the “Digital India” program of Government of India, it has been decided to implement common Biometric Attendance System (BAS) which will enable an employee to register attendance by simply presenting his I her biometric (finger print/ Iris) which will be authenticated online by doing one to one match with the bio-metric stored in the UIDAI data base against the employee’s Aadhaar number. This Aadhaar Enabled Biometric Attendance System needs only Aadhaar number, basic demographic details and a photograph of the user at the time of user registration which can be done by employee himself I herself by simple web based system. The biometric details are already available with the UIDAI which are then used for authentication.

2. To overcome the challenges in the present attendance systems, Common Biometric Attendance System is envisaged with following featuree:
2.1 Cloud-based attendance software installed and operated from NIC National Data Centre
(Further details can be noted from para 2 of “On-boarding Manual for Biometric Attendance System” which is available on the ‘attendance.gov,in’ web site)
2.2 Dedicated secure connectivity will be provided between National Data Centre & UIDAI Data Centre by NIC for authentication.
2.3 All Ministries I Departments I subordinate organisations can access the system using the NIC network provided in the Bhawans.
2.4 Offices using the system will install biometric enabled terminals I devices to mark the attendance; the number and location of required devices will be assessed by the offices; the offices concerned will be responsible for day-today maintenance of the devices.
2.5 Connectivity of the devices /terminals will be established through Wi-Fi I GPRS.
2.6 Customised reporting formats for various levels of employees will be developed by UIDAI/ NIC.
2.7 Facility for centralised compilation and publication of attendance data in public domain will be provided as per requirements.

3. This setup costs extremely less and management information system does not require any resources or manual intervention. To facilitate the implementation and thereafter operate the Biometric Attendance System (BAS), it is desired to nominate a Nodal Officer (NO) for acting as a Single Point of Contract (SPoC) for driving the Boimetric attendance initiative. The Deputy Commissioner will be the Nodal Officer in case of Regional Offices. The Director will be the Nodal Officer in case of ZIETs and Principal shall be the Nodal Officer in case of Kendriya Vidyalaya concerned. The Nodal Officer shall be responsible for:-
3.1 Monitoring and co-coordinating with the stakeholders for smooth functioning of the Biometric Attendance System
3.2 providing update facility for bio-metric updating in case of poor bio-metric capture during enrolment process and in cases where there are failure in detecting the fingerprints by organising Aadhaar camps.
3.3 Organising special Aadhaar Enrolment Camps (AECs), if considerable numbers of employees are not able to register on the portal due to nonavailability of Aadhaar numbers.
3.4 Aadhaar number generation for the enrolments done in the AECs.
3.5 e-Aadhaar access.
3.6 Best Finger Detection and other Aadhaar related issues.
3.7 The Nodal Officers concerned are required to register the Unit online (once) on the portal for using attendance.gov.in by giving number of employees and their existing website name. Once the registration of the KVS unit (i.e Regional Office/ZIET/KV, as the case may be) is complete, the name of Unit concerned will be listed in the portal for enrolment of the employees and generation of various types of reports pertaining to that Unit.
(For further details and steps for on-boarding the unit in the attendance portal can be found in Appendix ‘B’ of para 5.2 of On-boarding Manual for Biometric Attendance System-)
3.8 Subsequent step after registration of Unit concerned is, registration of employees. The employees of the Unit concerned are required to do online registration on attendance.gov.in portal for enabling them to mark attendance. The employees need to fill an online form using the fink ‘Employees Registration’ on the attendance portal. After the quality check y the UIDAI I Nodal Officer the employee becomes active in the attendance portal and can mark its attendance through the devices installed.
(The details required for on boarding of employees in the attendance portal can be found in Appendix ‘C’ of para 5.3 to 5.6 of ‘On-boarding Manual for Biometric Attendance System’·)

4. In the first phase of implementation, approximately 150 Central Government Organisations have on boarded about 50,000 employees on common attendance portal {attendance.gov.in). 1000 wall mounted bio-metric attendance terminals, 5000 finger prints scanning devices and 200 IRIS devices have been procured through an open tender process floated by NICS I for 100 Government Bhawans I buildings. In the second phase of the program, the Gol has proposed that Central Government organisations shall use the common biometric attendance portal, which is hosted at NIC data center and shall procure I maintain biometric attendance terminals and desktop fingerprint scanning devices I IRIS devices in a decentralised manner, through open tenders, DGS&D rate contract & NICSI empanelled vendors. The Central Government Organisations shall procure the required Wi-Fi Access point for enabling network connectivity in the biometric attendance terminals through DGS&D rate contract.
(Further details for the plan of action can be noted from para 4, 5.7 of On-boarding Manual for Biometric Attendance System-)

5. It is estimated that for every 50 employees, one wall mounted bio-metric attendance terminal would be required and one finger print scanning device on a desktop would be sufficient for a unit (i.e. RO/ZIET/KV). Therefore, the total requirement of wall mounted biometric terminals as well as desktop devices could be estimated based on the total number of employees. However, depending upon the justified ground – based circumstances, the additional number of such devices can be
procured for the smooth implementation of the BAS. The device(s) [i.e. wall mounted bio-metric attendance terminals, desktop finger print and iris scanning devices] can be procured through following methods:-
5.1 NICSI – devices are readily available for procurement through tho empanelled venders.
5.2 OPEN TENDERS devises can also be procured through open tenders but device specification should adhered to as appended in Appendix ‘D’ of the On-boarding Manual for Biometric Attendance System.
5.3 DGS&D – rate contracts are being finalised,. However, present status may be inquired at your level and document(s) in this regard be kept in your office record before taking further action.
( Tlw Indicative specifications ot tile devices required for the Installation of the BAS can be found in Appendix ‘D’ of the On-boarding Manuel for Biometric Attendance System·)

6. The bio-metric attendance terminals would require Wi-Fi connectivity through the internet I NICNET for communicating with the back-end attendance servers, which are installed at NIC data centers. Therefore, there is need to procure connectivity (GPRS/Wi-Fi using NICNET/Broadband /Internet) from suitable service providers. For proper functioning of the Biometric attendance terminals, minimum 1 mbps of bandwidth connectivity is advised. The format placed at Appendix ‘E’ of the On-boarding Manual for Biometric Attendance System for capturing the connectivity requirements may be used.

7. The site for installation of the wall mounted biometric terminals under 24 hours security shall be vigilantly & intelligently identified by the Nodal Officer ensuring the following:-
7.1 220 V/5A Electrical points with suitable security.
7.2 Protection from environmental conditions like rain, sun etc.
7.3 LAN point for connecting Wi-Fi access devices.
7.4 Good data connectivity through GPRS I 3G as a backup connectivity. Appendix ‘F’ of the On-boarding Manual for Biometric Attendance System for site requirements may be referred to.

8. The Nodal Officer shall take up the installation, commissioning and maintenance of the Biometric attendance terminals with the help of vendors who are empanelled with DGS&D, UIDAI, NIC and DeitY who shall extend all technical support for integrated back-end infrastructure.

9. The Nodal Officer of the respective Unit (i.e. Regional Offices, ZIETs and Kendriya Vidyalayas) shall be responsible for maintenance of the devices installed in his I her Unit. The agencies will also be responsible for taking suitable on-site warranty support for smooth functioning of BAS.
For any suspicion, you may visit the ‘On-boarding Manual for Organisations to install Aadhaar-enabled Biometric Attendance System’ which is readily available on the KVS web-portal and also the FAQs available on ‘http://attendance.gov.in/fag/public fag’.

10. The Nodal Officers in case of KVS, Regional Offices and ZIETs shall ensure to complete the process of procurement of devices as per requirement & norms and make the Biometric Attendance System functional by 07.07.2015.

11. The Deputy Commissioner of respective Regions will further ensure that the Biometric Attendance System is put on fully functional in each of the Kendriya Vidyalaya of his I her Region.

12. It is also intimated that M/s MGRM Net Ltd have been recently awarded the work of MIS/ERP of all KVs through NICSI by KVS. M/s MGRM Net Ltd will be providing one Bio-metric terminal with no additional cost to each school while implementing MIS/ERP (KV Shaala Darpan) in all Kendriya Vidyalayas. One Biometric Terminal seems to be sufficient for 50 to register attendance. So, a KV up to the strength of 50 employee, need not spend on hardware (Biometric device) The compliance report may be sent to this office. Suggestions, if any, to improve the system are solicited.
Yours faithfully,
(G.K. Srivastava)
Additional Commissioner (Adm.)
Authority : www.kvsangathan.nic.in

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